How to Record a Loan Payable in Quickbooks

May 27, 2021 By admin

recording loans
loan repayment

This will allow you to demonstrate how you financed your operations in the past and how you plan to fund future operations. This can help your company obtain future financing from investors, lenders, and other sources more easily and at more favorable rates. Into the Payee field, enter the business or the individual who gave you the loan. In case you send in an actual check, add the check number.

They are highly certified and experienced QB professionals who have the ability to instantly rectify any queries related to bookkeeping and accounting. Recording loan payments in QuickBooks is helpful for keeping a track of them. You may be trying to record them all by yourself.

What is the Procedure to Record a Loan Receivable in QuickBooks Accounting Software?

It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more. First of all, Click the Import available on the Home Screen. For selecting the file, click on “select your file,” Alternatively, you can also click “Browse file” to browse and choose the desired file. You can also click on the “View sample file” to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields.


You should include a handler for the bank or monetary establishment issuing the credit in the event. That it doesn’t as of now exist as a seller in QuickBooks. From the Account drop-down menu, select the customer loan A/R you created earlier. Create an Other Current Asset account if the loan is to be repaid within the current financial year otherwise create a Non-Current Account.

How to Record A Payment To A Loan In QuickBooks Online

On the second line, select the Accounts Receivable account from the Accounts dropdown and enter the customer’s name in the Name column. To start making the Journal entry, Click the New button in the left-side navigation window. Then, select Journal Entry under the Other category. Now that we’ve set up the loan in our books, we can look into how we record repayments to the loan.

This essentially doubles these transactions, which requires more of your time to fix. That depends on the duration in which the loan will be repaid by the customer. If the loan will be paid within the current financial year, then create an Other Asset Account; otherwise, create a Non-asset account. To record the interest payment on the loan, you can use the interest income account.

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They may need a loan to help pay off an invoices, or they may need a loan for any other reason. The best part is that you can try all of the great features LiveFlow has to offer with a free 30-minute demo. So, if you are ready to simplify your business accounting then be sure to check out LiveFlow today. Tracking loans in QuickBooks will also enable you to produce accurate financial reports.

How to set up a loan in QuickBooks Online?

Get in touch for assistance with all U.S. & Canada editions of QuickBooks. Make sure to click on the appropriate account type. Other Current Liabilities Accounts should be selected for making payments when the year ends.

“other current

Since the Loan Manager, figures the sum plan and naturally monitors the present portion. Due and additionally the remarkable adjustment of your credit. Makes a successful plan for the term of the credit, indicating the amount of every installment is connected to the chief, intrigue, and escrow . It likewise enables you to make installments for either the standard booked sum or extra installments. And also to run “consider the possibility that” situations to look at changed credit decisions.

You have to select according to the computing period like yearly, monthly, and Quarterly. The next option is on this page “Payment Account”. Select the checking and feather step is “Interest Expense Account”. Here also select the Interest Expense from the Drop Down List button. Here select the Bank Service Charges then after click on the “finish Button”. Presently you are currently prepared to include the credit in the “Advance Manager” to get to this component in QuickBooks.

How to Record a Loan to Your Business in Bookkeeping

To get started, we ask you to choose an Accounting option from the left panel of the Home screen. Now, please enter the interest earned on the loan and link it with the respective account. In this step, you enter the amount which is repaid in full by the debtor. Use this window to make sure your bank transactions are linked correctly in QuickBooks.

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In the first line of the journal entry, please select the appropriate loan asset account and make sure to debit it. The second line will be your credit, and you can enter the respective liability account to balance it in your books. Hit the Save and Close button as always, and you will have completed your journal entry.

The short-term notes to indicate what is owed within a year and long-term notes for the amount payable after the year. If the loan is expected to be paid in less than a year, there will be no long-term notes. This step is quite similar to the process in QuickBooks Desktop. Go to the settings page of your QuickBooks Online and select the Chart of Accounts. In the Chart of Accounts, select the “New” button to create a new account. ” button to bring you to the corresponding page. Select the “New Vendor” option to create a new vendor account to use.

Print a copy of the amortization schedule for your records. Let us now read the 8 steps shown here for finding out the remaining steps of this method. Clicking on the “Save and Close” option is the final step of this method. Many factors make Quickbooks 2016 a better option, but the most essential part is the reliability and stability.

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Enter a name and reference number for the accounts in the applicable fields. We are hoping that you’ve now learned how to record loans in QuickBooks. Above mentioned are the simplest way to enter, record, and track the loans receivable in QB accounting software.


If you have any questions about process costinging payments to loans in QuickBooks click the green button below to schedule a free consultation. Loans are an important part of one’s financial data and therefore need to be recorded in a timely manner. With the trouble-free services of Quickbooks, the procedure of documenting loans has become a hassle-free process. In this part, we’ll show you how to record loans in QuickBooks if the loan is used for closing all open invoices under an account in QB.

  • In case you send in an actual check, add the check number.
  • Press the Save and Close button when you are done.
  • The amount of the loan payment has to be filled in.

Next, the “Bank Account” in which the loan will be stored has to be selected. In the column of “Credits”, provide the complete amount which you will be putting in the bank. Tap “Save and Close” as the ending step of this method. You can either pick the “Other Current Liability Account” or “Long Term Liability Account”. Once there, select either Make Bank Deposits or Make General Journal Entries.